Administrative Assistant

Job Description: Temp Administrative Assistant

Job Type:

Temporary or Temp-to-Hire (6-8 weeks, with the possibility of conversion for exceptional candidates)

Location:

Streeterville, Chicago, IL

Schedule:

Full-time, Monday-Friday, 8:00 AM – 5:00 PM

Salary Range:

$25-$30/hour (Dependent on experience)

Preferred Start Date:

ASAP

Job Summary:

We are seeking a proactive and highly organized Temp Administrative Assistant to support senior leadership and ensure the smooth operation of daily office activities. The ideal candidate will excel in a fast-paced environment, demonstrating flexibility, multitasking abilities, and executive presence.

Key Responsibilities:

1. Scheduling & Calendar Management (10%):

• Manage calendars for senior leadership and coordinate high-volume meeting requests for students and staff.
• Assist in planning and scheduling departmental meetings and events.

1. Office Management (20%):

• Handle office supply orders, facilities requests, and IT-related tasks.
• Oversee onboarding/offboarding processes, ensuring seamless transitions.
• Act as the point of contact for daily office operations and logistical support.

1. Budget & Financial Administration (20%):

• Process purchase orders, reimbursements, and payments.
• Collaborate with colleagues to optimize financial workflows.

1. Curriculum Support (50%):

• Support curriculum operations by scheduling module meetings and sending session reminders.
• Manage and distribute evaluation feedback to faculty.
• Upload and organize session materials, such as video links and presentation slides, for educational modules.

Qualifications:

• 3-4 years of administrative experience required.
• Bachelor’s degree preferred; mandatory for permanent hire.
• Strong multitasking skills with the ability to prioritize and adapt to changing priorities.
• Excellent communication and organizational skills.
• Ability to maintain confidentiality and exercise discretion.

Company Culture:

This role is ideal for a candidate who thrives in a dynamic environment, can handle shifting responsibilities, and takes initiative in resolving issues promptly. We value collaboration, professionalism, and a solutions-oriented mindset.